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Office Manager

 

Consider joining our amazing team at Knead Community Cafe as an Office Manager. We are a unique nonprofit café that brings all members of our community together to work towards alleviating hunger insecurity.

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This position is approximately 30-35 hours per week. 

 

Basic Job Summary:

Coordinate and manage all administrative, clerical and financial operations in order to meet the organization’s mission

 

Duties and Responsibilities:

 

Bookkeeping

  • Maintaining QuickBooks for the café and the property holding company.

  • Process invoices, vendor and service agreement payments

  • Reconciling daily sales money from café and making weekly deposits

  • Recording donation checks

  • Work with accountant to provide any data necessary to keep books up to date

  • Work with auditors each year to supply information needed

  • Track in kind donations

  • Review and run payroll twice per month

  • Track food costs, event costs and  other expenditures

  • Prepare statistical and financial reports

 

Maintain files

  • Maintain employee records making sure all files are up to date

  • Assist in getting new hire paperwork completed and obtaining background check

  • Maintaining café equipment documentation and maintenance records

  • Assist the General Manager in maintaining rental agreements and creating invoices

  • Keep tax exempt records up to date with PA and Federal Governments

 

Office administration

  • Assist the President with scheduling and coordinating building maintenance

  • Maintain service of office equipment (Computers, Copier…)

  • Assist the Founders with donor recognition

  • Assist the President on following up on action items from board meetings.

 

Miscellaneous Duties

  • Help coordinate and track café events such as craft and vendor fairs, movie nights, fundraising events

  • Assist General Manager with managing café in emergency situations

  • Assisting the General Manager and Founders with any general inquiries made to the café

 

Experience:

Requires strong organizational and communication skills. Attention to details and the ability to prioritize. Proficient in Word, Excel and QuickBooks.

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